BUSINESS SOFTWARE / PRACTICAL GUIDES

Software cost calculator for small teams

Put competing quotes on the same basis. These are your estimates, not provider prices or a tax calculation.

Original evaluation guidance and provider desk research, not a hands-on product review. No paid ranking or performance guarantee. Our research and funding policy.

Use one currency for every amount. Enter recurring monthly equivalents, including annual contracts divided by twelve. Add taxes only if you want to include them consistently. Renewal increase applies to recurring charges, not setup costs.

Example inputs: first-year cash 760; setup time value 240; combined first-year estimate 1,000. Calculate after changing the inputs.

How to use the estimate

Run the same workload for each shortlisted plan. Use a normal month and a busy month as separate scenarios. Setup time is an opportunity-cost estimate, not necessarily a payment. The model does not forecast revenue, savings, currency changes or provider pricing.

Nothing entered here is sent to our server or saved by this calculator. Reloading resets the inputs. Keep your own copy of the quote and results.